We need the latest consolidated version of the Statutes. Not the initial Statutes and all amendments afterwards.
Fund Operated by:
19.All support documents of our partner – such as TAX Declaration, certificates, statutes, etc. – are in the Norwegian language. Does the partner need to translate all these documents in English?
The (following) supporting documents should be uploaded together with the application and budget template in Greek or translated in English in case of any other language for an application to be eligible for evaluation.
18.Checking the UDI page that provides a list of organizations that can apply for the call, our organization is not included. Does this mean that we are not qualified to apply for the call?
The organizations mentioned under the link https://ngonorway.org/partners/ is an indicative list of partners, not a list of eligible applicants. Organizations not included in the list can also be eligible applicants.
A “partnership” requires the cooperation between two distinct legal persons. Subsidiaries or offices of the same legal person in different countries cannot be held as “partners” and therefore such a “partnership” would not be eligible.
17.In the case of an international organization with offices and operational presence in Greece and in the donor states: if the Greek office applies as an applicant, 1) would the office of the organization in one of the donor states qualify as a partner, and 2) would this partnership scheme meet the eligibility criteria and prerequisites of the call?
A “partnership” requires the cooperation between two distinct legal persons. Subsidiaries or offices of the same legal person in different countries cannot be held as “partners” and therefore such a “partnership” would not be eligible.
16.What permanent equipment can we request for the migrant facility because the needs are high?
The expense of purchasing equipment does not appear to have a direct and apparent association with the objective of the Call. All Proposed initiatives should enhance cooperation and improve mutual knowledge and understanding, adding value to the objective/outcomes of Programme II, Asylum and Migration. Every expense included in the proposal must also follow the general eligibility principles. The evaluation and scoring of the proposed initiative(s) shall be based upon the following criteria and weights:
| Criteria | Max Score |
| Merit of the Initiative and contribution/relevance to Objective/Outcome(s) of Programme II, Asylum and Migration | 30 |
| Strengthening of bilateral relations of entities involved in the initiative | 30 |
| Participation of state and non-state entities and broad regional profile of initiatives | 10 |
| Contribution to sustainability | 10 |
| Value for money | 20 |
| Total maximum score | 100 |
15.Can the signature of the partner be electronic?
An officially certified electronic signature by the representative(s) of the legal person is also acceptable.
14.In the financial budget can we add the purchase of computers for the migrant structure we are working with?
The expense of purchasing computers does not appear to have a direct and apparent association with the objective of the Call, thus it is considered not eligible. For the expenditure to be considered eligible under this call, it should contribute directly to achieving the objective of the call.
13.We are an association and in the framework of the call for proposals for the Bilateral Initiatives Programme II: “Asylum and Migration”, we would like to submit a proposal. The actions selected are :
• Visits aimed at deepening cooperation through specific joint activities
• Networking, exchange and transfer of knowledge, technology, experience, and best practices
Can we apply as an association/NGO ?
The actions selected are eligible under the Call, as described in the list with the indicative activities for a bilateral component in the Call:
- visits aiming at deepening partnerships across sectors and through specific common activities
- networking, exchange, sharing and transfer of knowledge, technology, experience and best practice
- visits by NGO experts / experts from Donor States entities to Greece for training / coaching purposes – and vice versa
- attendance or organization of conferences or workshops with a concrete impact on bilateral partnerships and relations
- technical cooperation and exchange of experts
- capacity building and short-term training, for instance digital/physical workshops
- working visits related to ongoing projects
- any other activities aiming at strengthening bilateral relations between eligible entities in the Donor States and Greece.
According to the Call for Proposals “Bilateral Initiative applicants & partners must be legal entities registered and established in Greece or in the Donor States. Eligible promoters could be both profit and non-profit institutions in Greece or in Norway, Lichtenstein or Iceland”.
According to that, as far as an organization is a non-profit legal entity registered and established in Greece, whether established by natural or legal persons, private or public ones, it can be considered an eligible applicant.
An ad hoc decision regarding the eligibility of a specific organization can only be taken after having reviewed the relevant application and its supporting documentation.
12.In the call, regarding the amount of funding, the following is stated “The total amount for funding under this Call is €110,000. Initiatives can be supported up to a maximum rate of 100% of the eligible costs, with a maximum grant of €15,000 per application”, is the amount of €15,000 given to the entity submitting the proposal or is it shared between the two partners?
The funding shall be disbursed to the bank account provided by the Lead Partner on the contract, as reimbursement of all expenses incurred by or on behalf of the Partnership. The budget allocation between the partners is agreed when planning the project (the Leader organisations – together with their project partner/s) and is to be paid as agreed between the Partners. The allocation of the budget can be entered in the column “expenses description” in the budget template.
11.Is there a list with the supporting documentation requested available in Greek? The translation of some documents such as tax statement, tax declaration and tax clearance certificate may lead to misinterpretation and attaching the wrong document.
Please find below the translation in Greek for the documents requested in the Call text:
- Valid tax statement and social insurance statement: φορολογική και ασφαλιστική ενημερότητα εν ισχύ
- Tax declarations; Balance sheets of the last two years: Φορολογική δήλωση (Εκκαθαριστικό) / Ισολογισμοί των δύο τελευταίων ετών
Although tax clearance certificate is mentioned in the question it is not mentioned in the text of the Call for proposals.
The above documentation is required for any NGO based in Greece that is involved in the initiative, while for entities based outside of Greece, their corresponding Governance Documents (Statutes and Representatives) must be submitted; More specifically from the above list what is applicable in their country of registration.
All submitted applications will be reviewed by the Fund Operator for compliance with the administrative and eligibility criteria. In case where one or more documents are missing, the applicant must submit a signed solemn declaration, mentioning any missing documents and the justification for not submitting them. The Fund Operator shall decide whether the justification is adequate and respond to the applicant with a new deadline to submit missing documents, within 5 working days after the initial online submission. The applicants will have five (5) working days to submit any missing documents following a relevant request by the Fund Operator.
