FAQ

Open Call

8. Can a member of the board of directors or the director/administrator of the applicant organization participate in the project as a paid member of staff?

Members of the BoD can participate as paid staff in the project, as long as there is no such exclusion specified in the statute of the applicant organization, as long as their participation as paid staff justifiably contributes to the project implementation, and especially if they have been in the payroll of the applicant organization […]Read More

12. It seems that the Open Call focuses on specific target groups, namely unaccompanied minors and vulnerable groups. Would you consider Roma organisations as eligible for applying and, Roma as vulnerable group, that would potentially benefit from the projects funded under the open call?

EEA Grants programming systematically includes actions for the benefit of social groups at risk of social exclusion, including Roma. Indeed, the programme “Asylum & Migration” targets asylum seekers, however, projects funded by the programme “Local Development & Poverty Reduction”, such as the “Athens Solidarity Centre” implemented by Solidarity Now, are designed to serve every vulnerable […]Read More

14. As regards the target group of UAM, does this refer exclusively to the asylum seekers under 18 years old or those in process of asylum application are also considered? In addition, as regards to the group “other vulnerable people” meaning non-UAM), the target of 75 as suggested in the open call “Results Framework” refers to individuals or families? Last but not least, what is the minimum duration of the projects to be funded?

The primary target group is the unaccompanied minors, asylum seekers, aged below 18.  The target of 75 refers to the total number of places in the centres. The minimum duration of each project is one (1) year and all projects must have been completed by 31/12/2023.

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15. Is there any restriction as regards the geographical distance between two centres that will be funded under the EEA Grants? Is there any restriction regarding the minimum or maximum number of places that a centre should provide?

There is no restriction regarding the minimum geographical distance between two centres and there is no restriction on the number of positions that should be provided by centre. Although there are some guidelines from EKKA and AMIF, the open call intentionally does not include such a restriction so that the candidates can develop their ideal […]Read More

16. Are international organizations eligible for application or only national organizations will be considered?

According to the section 4 “Eligible applicants” of the call, the candidate Project Promoters must be registered in Greece and fall within the following definition: “A non-profit organization established as a legal entity, having a non-commercial purpose and being independent of local, regional and central government, public entities, political parties and commercial organizations”.  For the […]Read More

20. The call objective is the “establishment of new long-term open accommodation centres for vulnerable groups of asylum seekers, or support existing centres to continue their operation.” a. Can you please specify what is meant by open accommodation centres, namely hotel accommodation, accommodation places in camp sites/Safe Zones or shelters? b. Would supported independent living apartments for UAC be eligible under this call?

According to the call text, “long-term accommodation solutions” are to be funded, namely, shelters and supported independent living (apartments). Hotels, safe zones in camps and accommodation provided in Reception and Identification Centres are considered emergency or temporary accommodation solutions and thus are not to be funded under the Open Call (also see Law 4554/2018 article […]Read More

21. According to the call the “primary beneficiary group is vulnerable asylum seekers, specifically unaccompanied minors (UAM), in the open reception centres in Greece. However, under special circumstances, vulnerable minors aiming to apply for asylum and staying in the centres may be accommodated by the Programme, until their application will be finalized”. Can you please clarify whether ‘vulnerable minor aiming to apply for asylum’ mentioned as a “special circumstance” refers to UAM or to accompanied refugee children? If it refers to UAM, do you refer to non-registered cases, that do not have an asylum-seekers applicant card?

In the context of the Open Call, “vulnerable minor aiming to apply for asylum” refers to unaccompanied minors (UAMs) and not to accompanied refugee children. In addition, please note, that the placements in the centres funded through EEA Grants shall be facilitated through the established official referral pathways for the unaccompanied minors with the referrals […]Read More

22. The question arising by the call text review is, if the services mentioned in paragraph 2.6 are to be offered inside the open accommodation centres, or if they can also be offered in other places outside the accommodation centres?

The services mentioned in paragraph 2.6 are to be offered inside the open accommodation centres but can be also offered in other premises outside the accommodation centres through established partnerships foreseen in each project proposal. In addition, please note that the Lead applicant should meet all the eligibility criteria mentioned in section 4 of the […]Read More

23. Within the paragraphs 4.5, 4.6, 4.7, 4.7 of the open call (see below) that establish the eligibility of the applicants, are project partners considered here as “applicants” as well, thus having to comply with the same requirements as the lead applicants (project promoters) ? 4.5. Applicant organizations must demonstrate experience in providing services such as daily care, legal, medical and psychosocial services, for a minimum of 3 years prior to the submission date. 4.6. Applicant organizations should have a valid certification as an entity authorized to offer social welfare and care services, or other relevant certifications in accordance with the common ministerial decision. 4.7. Project promoters operating accommodation centres for UAM need to have a valid registration in EKKA’s official registry of UAM centres, or obtain it by the project start date, as stipulated by the relevant legislation. 4.8. For accommodation centres for UAM, applicant organizations should maintain an unaccompanied minor’s registry in EKKA, as stipulated by the relevant common ministerial decision on the ‘National Registry for UAM’.

According to paragraph 4.12 of the open call: “Partners: Projects may be implemented in partnership with project partners. All project partners must share a common goal and actively contribute towards achieving the project objectives, as defined in the proposal. The role and specific obligations undertaken by each partner, must be clearly defined and justified in […]Read More

24. Assuming that an organisation has less than 3 years of experience in providing services in its current legal entity, but has been providing services for more than 3 years in Greece under the mother organisation which is an INGO: could the experience/expertise of the mother organisation count towards the 3 years required ? In other words, assuming that a x organisation started operating in Greece in early 2016 as an INGO and in February 2018 has been registered as a new entity (national Greek organisation) carrying over all the assets and investment made by the foreign entity: is it now eligible to apply to the open call using its new status, but also the experience it gained in its former status in the last three years? Moreover, could it submit the auditing reports and financial book for the last two years of its former status and some documentation from its current status provided that its first audit report in its newly founded status will be available in February 2020?

During the eligibility assessment of the proposal, the FO will review the submitted documentation to ensure the relation between the INGΟ and Greek NGO. In particular, FO will assess if the Greek NGO has undertaken INGO’s activities, maintains a relation with the INGO (mother-daughter company, etc.), and has cumulative experience gained by its current and […]Read More

25. We recently attended HumanRights360’s and Sol Crowe’s presentation in Thessaloniki on the Asylum and Migration & Local Development and Poverty Reduction Grants as part of the EEA Grants Programme in Greece. We were under the assumption that we could apply for the Local Development & Poverty Reduction Grant but on the relevant website we found only three existing projects for that grant all of which were pre-determined to take place in Athens.

Indeed, the Programme Local Development and Poverty Reduction includes only pre-defined projects as presented in the programme’s website. However, under the same programme, an open call under “bilateral cooperation” is going to be published in early 2020. In case your organisation meets the eligibility criteria specified in the call, you are welcome to apply.

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26. With regards to the Asylum & Migration programme, we are aware that we are not eligible to apply as it concerns only proposals regarding accommodation and we currently only run a community centre in Thessaloniki (much like the Athens Solidarity Centre). I would still like to ask whether we are eligible to apply for any of these grants. Could we perhaps partner with an organization applying to use the grant for accommodation and we, in turn, provide all of the services at our centre? I am asking this because as stated in the application form for the Asylum & Migration Grant, the list of activities proposed, complementary to the accommodation provision, we already provide in our community centre.

Based on par. 4.12 “Projects may be implemented in partnership with project partners. All project partners must share a common goal and actively contribute towards achieving the project objective(s), as defined in the proposal. The role and specific obligations undertaken by each partner, must be clearly defined and justified in the project proposal”. Given the […]Read More

28. Is there any geographical restriction as regards the administrative regions of the country e.g. project proposals for shelters in Athens will weight differently compared to projects proposals for shelters in Crete?

There is no other geographical restriction apart from those explicitly referred in the Open Call text: “2.2: The geographical scope for the projects is the whole territory of Greece, provided that the following elements outlined in 2.3, 2.4, 2.5 below, are taken into consideration for the establishment of the accommodation centres”. 2.3 The proposed projects […]Read More

29. As regards the targets and results framework of the call: Number of non-unaccompanied asylum (UMA) beneficiaries provided with services (target: 750) Number of unaccompanied asylum seekers (UAMs) receiving services (target: 2250). Does this refer to each project of to the total projects to be funded under the call? In addition, what is the expected/required rotation of the population in the shelters.

The targets included in the results framework of the open call will be monitored cumulatively for all the projects implemented. Precisely, up to 2250 UAMs and 750 non-unaccompanied asylum beneficiaries is expected to benefit from all projects during the entire projects’ implementation period. Candidate Project Promoters based on these targets should propose the optimum scenario […]Read More

38. As regards the 10% of own contribution of the Project Promoters in the projects is it possible that the 5% that refers to the contribution of the NGO (non-voluntary work) that it is provided in-kind?

From the 10% of the own-contribution, half (50%) of it should be provided in the form of voluntary work and the other half (50%) of financial contribution by the resources of the Project Promoter. This later own contribution cannot be in kind (e.g. rentals, consumables etc.). It should be in “cash” and applicable by budget […]Read More

40. Can the “other services” be provided in a different premise from the accommodation given that both are provided from the same NGO?

The Project Promoter can use other existing premises operated by the Project Promoter or other project partner for the provision of the “other services” (non-accommodation). In such cases, a justification of why this is the optimum solution for the UAMs should be included in the proposal. In addition, applicants should clearly describe in their budgets […]Read More

43. In the call it is mentioned that an organization can participate in two proposals, one as leader and one as partner. If an organization does not submit any proposal as leader, can the same applicant submit two proposals as partner?

According to the open call, paragraph 4.2, “Eligible applicants may submit only one proposal as the lead applicant and participate in one proposal as a partner – a total of two proposals with the same applicant either as leader or as a partner can be submitted” and paragraph 4.11 “…no more applications have been submitted […]Read More

44. What are the minimum standards and the permissions required for the buildings as regards the fire safety and the accessibility standards?

According to the call text, section 4, paragraph 4.7 “For accommodation centres for UAM, applicant organizations should maintain an unaccompanied minor’s registry in EKKA, as stipulated by the relevant common ministerial decision on the ‘National Registry for UAM”. For the registration in EKKA’s Registry for the UAMs’ Accommodation Shelters, EKKE requests a specific list of […]Read More

45. We are contacting you in order to request clarifications regarding the eligibility criteria for applicants for the “Open accommodation centers for vulnerable asylum seekers in Greece” call, as described in par. 4.1 and 4.3. Our organization is run by a 5 member Steering Committee elected by the Holy Synod of the Church of Greece, which is the organization’s sole shareholder, monitoring and approving annual financial balance sheets and activity reports. The provision of services is mainly externally funded, apart from a 5.000 euros annual contribution by the Church of Greece. All projects are implemented in accordance with our organization’s certified internal procedures as well as the administrative framework set by funding authorities in compliance with national and European legislation and are audited by certified public accountants. We would further like to mention that the organisation’s mission, as documented in its statutes, is not in any way related with religious matters. Given the abovementioned we attach our Statutes (in Greek) and we would appreciate your response regarding our eligibility to submit a proposal.

EEA Grants conditions indicate that an entity in order to be considered an NGO has to comply with the following: “A “non-governmental organisation” (NGO) is eligible for support within the Programme if it meets the following definition: it is a non-profit, voluntary organisation established as a legal entity, having a non-commercial purpose, independent of local, […]Read More

46. We would like to hereby ask for clarification concerning the open call. According to the FAQs “long-term accommodation solutions” are to be funded, namely, shelters and supported independent living (apartments). Hotels, safe zones in camps and accommodation provided in Reception and Identification Centres are considered emergency or temporary accommodation solutions and thus are not to be funded under the Open Call (also see Law 4554/2018 article 27). However, hotels as type of premise, can be eligible, as long as, the proposed modality of operation efficiently serves the long-term scope of the open call and the other services offer proposed, efficiently provide a holistic child protection and childcare. Our question is the following: Is the establishment of day care homes eligible? The intention is to run a day care home for vulnerable children in an island addressed to refugee/migrant children (5-12 years old) irrespective of their gender and who are not unaccompanied (e.g. children and families that are staying in camps). The aim of the Day Care Home will be to provide holistic support to refugee/migrant children during the day and support and empower their parents and the entire family (accommodation during the day to a safe and healthy environment, address their needs, provide educational support, skills programme etc).

Please see the Question and Answer point 21.

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47. Regarding the target of 2250 unaccompanied asylum seekers (UAMs) receiving services during the project implementation, the target set implies a number of beneficiaries receiving services 10 times larger than the capacity of the accommodation centre of the project. Even with a 6 month duration of the average maximum stay this is a very challenging target for the number of beneficiaries receiving services. Is there a penalty if the target is not met.

As regards the overall targets presented in the open call text, please review the question and answer 29 of the FAQ section which clarifies that the targets are set at call level (cumulatively for all funded projects) and not for each project separately. To that end, the candidate project promoters shall propose their optimum scenario […]Read More

48. We are writing to you in regard to Annex 1 (applicant guidelines) and more specifically to point 1.3 Evaluation Criteria where is referred that “Relevance of the organization’s past experience of at least three years of running equivalent projects with similar outcomes and budget sizes”. Our organization has been running accommodation related projects since late 2016 with the particularity that in 2016, 2017 and 2018 the projects were handled by the (INGO name) international (registered in Grecce since 2016) but the 2019 project, is being handled by the same management team through (NGO name) Hellas due to the nationalization of the Greek mission, since we have been notified by the donor that eligible actors for ESTIA programme in 2019 would be only national ones. Under this scope and taking into consideration our past experience in running similar projects and our willingness to submit a project proposal of the current open call we would like to inform us whether (NGO name) international or (NGO name) Hellas are considered as eligible vendors.

According to provision 4.1. of the open call, “eligible applicants are non-governmental organizations (NGOs) registered in Greece”. During the eligibility assessment of the proposal, the FO will review the submitted documentation to ensure the relation between the two organizations (international and Greek). In particular, FO will assess if the Greek organization that has undertaken the activities […]Read More

49. Please find bellow the questions arising by the review of Call text and Application form: 1. Regarding the Services described in Paragraph 2.6. Are those services refer only to UAMs, or also to non-UAMs, since they are also target of Outcome 1? Following the same question, are those services refer exclusively to the target population which is accommodated, or it can be provided in the same time to additional population – under the same vulnerability criteria – at external facilities of the Applicant or Partner? 2. Regarding the excel file (Annex 3 – Budget Table Template). It seems that there are some sheets that contain cells with non-valid formulas (e.g. cells showing “#REF!”), or sheets of budget categories with no formulas in the columns. Is it the right file uploaded, or just it’s the Applicant that has to adjust any formulas and data? 3. Regarding the Project Outputs indicators and specifically Output No.2 (Number of open receptions centers where the NGOs and public entities formally and informally cooperate). The indicator defined as “Number”, does it refer to the number of cooperation between the Applicant and Public Entities or also between the applicant and other NGOs?

The activities described in the section 2.6 of the call (and in section “ Expected outputs” of the document “Applicant guidelines”) are indicative. Indeed, the narrative in section 2.6 of the open call specifically refers to the UAMs however, most of these activities are also relevant for the second target group (non-UAM) to be supported […]Read More

50. Could you please kindly clarify the following questions in regards to the OPEN CALL FOR PROPOSALS: “Open accommodation centres for vulnerable asylum seekers in Greece.” 1. Applicant organizations should have a valid certification as an entity authorized to offer social welfare and care services, or other relevant certifications in accordance with the common ministerial decision. Could you please provide more information about the particular ministerial decision in order to confirm the particular licenses which are needed to meet the minimum compliance? Could you please list the particular licenses which are required? 2. Under the administrative criteria and eligibility section, the FO Programme requests a valid tax statement and social insurance statement. Could you please clarify what is a social insurance statement? Are you referring to “ασφαλιστική ενημερότητα για τους εργαζόμενους” (social insurance for the employees of the organization).

In order to have each of the two required registrations (i.e. shelter registered in EKKA registry, certified organization providing welfare services) you need to comply with the rules set by the legislation: ministerial decision ΦΕΚ 2399/B-19-6/2019, law ν.4455/2017 article 7 and  ν. 2646/1998 article 3, par 2. Please conduct the assigned authorities to confirm your […]Read More

51. 1. Is 3 million Euro the maximum amount an applicant may request? 2. Can you clarify what is meant by “Projects proposed should be operational (i.e. offer services and provide accommodation) for a minimum period of 12 months” [call clause 2.18] Does it mean that the minimum period of projects proposed needs to be 12 months OR that only established/operational units for at least 12 months are eligible to receive funding? 3. Our organization is in the process of applying for the certification as an entity authorized to offer social welfare and care services, which is listed among others in clause 4.6.). We are registered with EKKA and operate accommodation for UAC. Are we eligible to apply? 4. Can you provide some examples of the type of collaboration between NGOs and public entities you are expecting (output 1.2)?

As indicated in the paragraph 1.2.2 of the open call “The total amount available for the call is €7.632.000. Indicatively 3-6 projects will be selected, with the total grant for each project in the range between minimum €1.000.000 and maximum €3.000.000. The grant amount excludes the project co-financing”. To that end, yes, 3 million euro […]Read More

52. We are a Greek entity with our own VAT registration number and we registered in the Greek Tax Authorities as the branch of our mother NGO in Germany on 16/1/2017. We operate a shelter for vulnerable refugee women with children and single refugee women. The lease contract of our shelter started on 1/3/2017. We performed rehabilitation works for three months and we start operating with beneficiaries on June 2017. Our balance sheets are for years 2017(1.1.2017-31.12.1017), 2018 (1.1.18-31.12.18) and 2019 (1.1.19-31.12.2019). Our mother entity in Germany has a big experience in running similar projects world wide. Could you please advise us if we are eligible to participate in the Call that aims to provide at least 300 accommodation places in open reception centres in urban and semi-urban areas?

According to provision 4.1. of the open call, “eligible applicants are non-governmental organizations (NGOs) registered in Greece”. Furthermore, according to the provision 4.5 of the open call “Applicant organizations must demonstrate past experience in providing services such as daily care, legal, medical and psychosocial services, for a minimum of 3 years prior to the submission […]Read More

53. Concerning the call “Open accommodation centres for vulnerable asylum seekers in Greece”, we would like to pose the following questions: 1) In the case of the operation of an accommodation centre for non-UAM is it an eligible expenditure to provide to the beneficiaries cash assistance in order to meet their own nutritional and personal hygiene needs? 2) As our organization is not a public authority (nor it is supervised by another public body), in the case of a public procurement we are to comply with N.4412, but do we have to meet also the obligation for KIMDIS (ΚΗΜΔΗΣ) (as for our understanding it only applies to procurements for public entities, plus the project funds are not public funds nor funds partially under ESF)?

In principle, cash assistance is not an eligible expenditure under this call. The project should provide case management activities to support the beneficiaries accessing the existing protection system including cash assistance if eligible. Τhe public procurement procedure describes the rules and principles that should govern the purchase of all goods or services acquired through the […]Read More

54. Thank you for addressing our initial clarification, however, the question of our organization has not been addressed in full, therefore please allow me to pose our question with more clarity in hopes that you would be kind enough to address as well. Our organization provides support services to long-term accommodation centres for vulnerable groups of asylum seekers, or support existing centres to continue their operation, specifically single parents and marginalized communities such as LGBTQI persons – therefore we qualify as an organization providing services to non UAM target groups. In that regard we do not need to register under EKKA’s Registry nor does the law ΦΕΚ 2399/B-19-6/2019, law ν.4455/2017 article 7 and ν. 2646/1998 article 3, par 2 apply to our organization as it refers to UAM related provision of services. Therefore, does the following eligibility criteria apply to organizations interested in application for non UAM target groups: Applicant organizations should have a valid certification as an entity authorized to offer social welfare and care services, or other relevant certifications in accordance with the common ministerial decision?

Organizations providing support services only to non-UAM target groups do not need to register under EKKA’s Registry, but only under the Registry of L. 4455/2017 and provide a certification thereof. They shall also provide an operational license issued by the competent Authority (Prefecture, Municipality, etc.) for the operation of the center.

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55. On Section 10: Supporting Documents required. 1. I have witnessed three types of tax-related documents: the tax statement, the tax declaration and the tax clearance certificate. Based on the fact that the “insurance statement” is also required, I presume that the “tax stamatent” is the equivalent of the Greek “φορολογική ενημερότητα”. Could you kindly confirm or reject this? In the same manner, I presume that the “tax clearance certificate” is the “φορολογική δήλωση”, yet I am unsure of what the last one, the tax declaration is. I would appreciate your insight on this. 2. Regarding the “pending legal issues” documents, could you also clarify what kind of issues are meant? Could it be a tax payment delay? a labour law dispute? 3. Regarding the letter of intent from the partner, do we need to simply provide one that reflects their willingness to collaborate or do we need a detailed plan of activities, budget allocation etc? 4. Regarding the audited accounts, would a bank statement that a specific bank account belongs to the organization be enough? Should our central bank account statement suffice? 5. Regarding the “Indirect expenses rate” documentation, do you require a way of an indirect expenses measurement, or something similar? Do you have a method in mind, or template?

  Please find below the equivalent documentation in Greek: tax declaration: έντυπο Ε3  (Κατάσταση οικονομικών δραστηριοτήτων ) & έντυπο Ν ( δήλωση φορολογίας εισοδήματος νομικών προσώπων) insurance statement: ασφαλιστική ενημερότητα tax clearance certificate: Βεβαίωση φορολογικής ενημερότητας tax statement:ετήσια φορολογική δήλωση tax declaration : as NGOs do not have “εκκαθαριστικό” the documents requested for NGOs are […]Read More

56. Concerning the eligibility criteria and the valid certification as an entity authorized to offer social welfare and care services or other relevant certifications, are you referring to the mandatory by law ν.4455/2017 article 7, registry of the Ministry of Labor and Social Affairs for all NGOs offering social care services?

We refer to the legislation in force concerning the certification of your company/organism as an entity authorized to offer social welfare and care services. Law 4455/2017, as well as any other relevant law, ministerial decision, ministerial circular, etc that may be applicable, shall be taken into account.

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57. Following the round of questions posed, I would like one last confirmation from your part, namely that if an organization currently in line with all eligibility criteria (NGO registered in Greece, according to arts. 4.1 – 4.11 of the “Eligible Applicants” section of the Open Call, as well as the “Administrative Criteria” section), may submit an application without a partner.

Yes, an organization can submit an application as long as it meets eligibility criteria, with or without partner. Partnership is not a must but an option.

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58. Question raised during the data-entry of the Budget Section: Given the fact that most of the Job Positions/Roles cover more than one of registered activities (e.g. Project Manager supervises all the activities), do we have to enter the name/role multiple times so that it will create links to each-one of the activities? Or, is there any way to link directly with all activities, or maybe a group of activities under a certain Output?

Project Management Costs can be allocated (with the respective employment rate) and linked to each relevant activity of the project or be bundled as an output “Project Management” with the respective activities and the appropriate budget. The management costs should be meaningful and  in proportion to the implementation of the project.

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59. Could you please clarify regarding 4.6 “Applicant organizations should have a valid certification as an entity authorized to offer social welfare and care services, or other relevant certifications in accordance with the common ministerial decision.6”. Does an organization’s registration with the National Register of Non-Profit Private Sector Entities suffice to be compliant with point 4.6 or it is necessary to abide also with the ministerial decisions in footnote 6?

An organization’s registration with the National Register of Non-Profit Private Sector Entities does not suffice to be compliant with point 4.6 of the open call. The applicants shall also comply with the requirements of art. 5 of L. 4455/2017, i.e. applicants shall have been granted and shall have a valid license/certification to offer social welfare […]Read More

60. Thank you for your previous reply regarding 4.6 “Applicant organizations should have a valid certification as an entity authorized to offer social welfare and care services, or other relevant certifications in accordance with the common ministerial decision.6”. In your previous answer regarding 4.6, you refer art.5 L.4455/2017 which does not include NGO registration but instead regards freight carrier certificates. Do you mean instead of article 5 compliance with art. 7 of L.4455/2017?

Yes we refer to art. 7 par. 5 of Law 4455/207

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61. The guidelines of AMIF until now are very specific concerning the population who is hosted in their shelters. Is it possible to combine boys under 14 years old with a small percentage of minor mothers (with children), taking into account that a very specific accommodation modality will be suggested (e.g. separate room in different floor)?

In principle, combined modalities are allowed as long as every (child) protection aspect is adequately considered in the project methodology. During the evaluation of proposals it will be assessed the extent to which the proposed modality ensures protection for both target groups.

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62. Is it possible to suggest that for a specific time the shelter will host a specific group of Unaccompanied minors (under the age of 14) which is of great need for now – according to EKKA, and after some period, if the numbers decrease – the shelter will have the chance to modify the group (and the staff possible) and host older ages (of the same gender).

In principle, combined modalities are allowed as long as every (child) protection aspect is addressed in the methodology. In such cases, and given the certainty of the projects duration,  the applicant should strongly justify why this modality is optimum and how will ensure a feasible and cost efficient project high impact for the targeted populations. […]Read More

64. A very technical question concerning the application: Once you press the save button for section 3. – If ” Number of non-unaccompanied asylum (UMA) beneficiaries provided with services ” is 0, for both boys and girls – the system comes up with message saying “the sum of male and female non-accompanied …. with services must be greater than zero”, and it doesn’t let you continue further unless you correct that. Since we don’t plan to provide services to unaccompanied beneficiaries – (the sum will be 0) is there a way to fix that? 3. Should, all the extra policy documents submitted with the application, be in English?

Thank you for the notification. This should be fixed now.

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65. Dear sir or madam, could you please clarify the following points: 1. In Annex 3 budget table, tab Total Budget, the formula for the calculation of cell B43 does not contain cell B34 (operational cost). Is it correct? 2. In Annex 3 budget table, tab Indirect Cost, cell C3 refers “select a calculation method from the drop down list.” There is no such list. Please advise. 3. With reference to the method for indirect cost. Should we choose one of the methods (a, b, c or d) that are included in section 2.2. Indirect Costs of Eligibility of Expenditures? Please advise. 4. When you mention in Q&A 41 and 42 “Legal Documents” do you include all the supportive documents that need to be uploaded to the portal application?

An updated version of Budget Table Template has been uploaded to the website. Following your data entry to the submission platform all calculations are made automatically. An updated version of Budget Table Template has been uploaded to the website. You can choose any of these four methods for the calculation of indirect costs. Supportive documents […]Read More

66. Our question is whether the all the expenditures for the shelters’ supply (food and personal hygiene items), can be reported as own contribution to be covered by our organization and essentially constitute the 5% (of the total project cost) of own contribution of the organization. If your answer is positive, then this description in the narrative of our proposal is enough; That is to say within the proposal that the cost of catering will be covered by the organization’s own expenses, right;

As indicated in the Open Call, paragraph 6.6 ”The project promoter is required to provide project co-financing of minimum 10% and maximum 30% of the eligible expenditures. Co-financing shall be in the form of cash, including electronic transfers, or in-kind contribution in the form of voluntary work. The in-kind contribution may constitute up to 50% […]Read More

67. We would like to ask some clarifications about the own contribution of the projects under the call “Open accommodation centres for vulnerable asylum seekers in Greece”. Can own contribution take place according to the following-ways. – In case of food provision for the beneficiaries, is the NGO receives a donationfor meat, milk or other types of food for the project how their value is assessed and what documentation is required for the reporting? – In the case that a donation refers to furniture or clothes, how is it possible to assess their value? Both these cases are excluded according to the annex to the call, as it is clearly stated that only volunteer work can be accepted.

Donations cannot be considered as own contribution to the project. We kindly suggest you to review the specifications provided in the annex to the call Eligibility of Expenditures UPDATED 10/12/2019 as well as the answers to the questions 1, 38, 39 and 66 published in the FAQ section in the programme website.

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EEA Grants

1. What are the EEA and Norway Grants?

The EEA and Norway Grants are financial mechanisms financed by Iceland, Liechtenstein and Norway. The aim of the Grants is twofold – to reduce social and economic disparities in Europe and to strengthen the bilateral relations between the three donor countries and the 15 European countries which receive the funding. The EEA and Norway Grants operate in […]Read More

2. Why do the EEA and Norway Grants exist?

The foundation of the EEA and Norway Grants lies in the European Economic Area (EEA) agreement. The EEA Agreement brings Iceland, Liechtenstein, Norway and the EU together in a single market – often referred to as the Internal market. There is a need to reduce economic and social disparities between the regions in the EEA […]Read More

4. What topics do the EEA and Norway Grants fund and who are the beneficiaries?

Through the EEA and Norway Grants, Iceland, Liechtenstein and Norway aim at contributing to, among other things, growth and jobs, tackle climate change and energy dependency, and reduce poverty and social exclusion. Beneficiaries are local, regional and national authorities, educational and research institutions, students, teachers and researchers, non-governmental organizations, small- and medium-sized enterprises and social […]Read More

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